Administrative Assistant

The Moment of Truth Talent Series is a dynamic business reality show that aims to empower underrepresented entrepreneurs, disabled innovators, and student founders. It provides a platform for these individuals to pitch their innovative ideas and access the resources needed to turn their visions into reality.

The series focuses on fostering community-driven support for business  education and entrepreneurship, with a mission to reduce unemployment in both Nigeria and the UK.

Teaching& Classroom Resources

We are  recruiting to fill the position below:

 Job Title: Administrative Assistant

Location: Lagos / Remote
Employment Type: Part-time (3 Days/Week)
Department: Operations & Administration

About the Role

• We are seeking a proactive, highly organised Administrative Assistant to manage our daily administrative operations, scheduling, and participant records.

• In this role, you will provide vital direct administrative support across departments handling routine operational tasks, candidate communications, and database updates.

• You will act as the operational backbone for our training programs, ensuring a smooth, professional, and seamless coordination experience for facilitators, team members, and program participants alike.

Key Responsibilities
Scheduling & Coordination:

• Manage department calendars, schedule internal team meetings, and coordinate program session timetables.

• Send timely reminders, calendar invites, and session links to facilitators and participants.

• Prepare meeting agendas, record detailed meeting minutes, and track follow-up action items.

Candidate Communication & Participant Records:

• Serve as the primary administrative point of contact for candidate inquiries via email, phone, and messaging platforms.

• Maintain up-to-date, organized records of program applicants, cohort participants, and attendance tracking systems.

• Assist in sending onboarding packs, program updates, and completion certificates to participants.

Facilitator & Operations Support:

• Coordinate logistics for facilitators, ensuring session materials, slide decks, and venue/zoom links are prepared in advance.

• Support day-to-day office management, document formatting, filing, and basic procurement of office supplies.

• Track petty cash usage, vendor receipts, and assist with routine administrative invoice logging.

Qualifications & Skills

• Experience: 2 years of experience in an administrative support, executive assistance, or office coordination role in Nigeria.

• Tech & Tool Proficiency: Hands-on experience with Google Workspace (Docs, Sheets, Slides, Forms, Drive), MS Office, and calendar management tools.

• Communication: Clear, polite, and professional written and verbal communication skills in English.

• Organization: Meticulous attention to detail, strong time-management skills, and the ability to handle routine tasks efficiently without missing deadlines.

Salary

• Monthly Base Pay: N150,000 gross per month

• Allowances: N15,000 monthly data/airtime allowance for candidate outreach and coordination.